A WORD ABOUT US

We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas – be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects – the thirst for experimentation and innovation is at the core of our DNA. 

YOUR TEAM

Behind the scenes of each project, Administrative Services ensure that every project is ready to take center stage. Involved at various stages of a project’s lifecycle, they support and assist creative and production teams. Throughout the year, the Finance team supports each department in managing their projects and ensures proper tracking of schedules and other performance indicators. They thrive on the diversity of projects, the variety of production cycles, and the wide range of clients. You will join a team of dedicated professionals known for their exceptional team spirit and collaborative mindset.

YOUR MISSION

As a key pillar of compensation, you will act as a conductor between Operations, Human Resources, and Accounting. Your role goes far beyond data entry: you are the guardian of fairness and compliance regarding our most valuable asset—our talent.

In carrying out your duties, you will work closely with the Human Resources department.

FUNCTIONS AND RESPONSIBILITIES

Payroll processes

• Responsible for administrative tasks related to employee compensation and employer-paid benefits, in accordance with established processes and internal controls.
• Track hours entered in Wrike (timesheet management system) and record them for payroll purposes.
• Complete all required procedures to issue payroll in Nethris and ADP (Quebec: approximately 400 employees; United States: approximately 5 employees) and verify payroll reports.
• Coordinate with international payroll providers as required.
• Prepare payroll journal reconciliations to the general ledger in close collaboration with the Finance and Accounting teams.
• Perform year-end payroll preparation and produce T4 slips and Relevé 1 forms.
• Calculate taxable benefits.
• Propose continuous improvement initiatives for payroll processes.
• Support teams in maintaining the training bank and tracking training eligible under the 1% Workforce Skills Development law.
• Perform any other general or job-related duties required.
• Monitor and stay current with applicable regulations.

Employee record management

• Ensure administrative follow-up on employee records (status, salary, terminations, leaves, contracts, illness, etc.).
• Participate in the development of HR management procedures and processes.
• Enroll employees in and manage participation in group insurance plans and group RRSPs.
• Coordinate workplace accident files and CNESST cases.
• Produce statistical and reporting documents.
• Internal training and communication.
• Respond to employee questions related to payroll and employment status (termination, maternity/paternity leave, etc.).
• Inform employees about compensation packages and available benefits.

Collaboration with the Finance department

• Ensure payroll accuracy and proper data processing.
• Prepare and balance all payroll and vacation accrual entries.
• Reconcile payroll adjustments.
• Perform analyses and validations and respond to inquiries from various stakeholders.

YOUR BACKGROUND INCLUDES

• Minimum of 8 years of experience in payroll, bookkeeping, accounting, or finance.
• Ability to work under pressure and collaborate effectively with multiple departments.
• Proficiency in the MS Office suite, particularly Excel.
• Strong knowledge of Nethris and ADP (or other payroll systems) and certain accounting software.
• Spoken and written bilingualism.
• Knowledge of labor standards and employee benefits.
• Experience with NetSuite (an asset).
• Accreditation from the Canadian Payroll Association (an asset).
• Experience with international payrolls (France, Japan, United States) (an asset).
• Knowledgeof the artistic or creative industry (an asset).

YOUR QUALITIES

• Strong sense of responsibility and proactivity in contributing to the company’s growth.
• Excellent communicator with a strong ability to listen to internal partners and stakeholders.
• Autonomous, proactive, detail-oriented, and discreet.
• Demonstrated ability to manage multiple projects simultaneously.
• Strong attention to detail, effective prioritization skills, and resourcefulness.
• Strong sense of accountability and ability to meet deadlines.
• Excellent interpersonal skills and a genuine desire to help others.
• Strong analytical abilities with a focus on delivering practical solutions.
• Proactive and responsive mindset.

SOME PERKS THAT COME WITH WORKING AT MOMENT FACTORY

• Hybrid work mode to optimize work-life balance.
• Group insurance benefits for you and your family.
• Wellness account allowing you to claim personal expenses.
• inspiration account.
• Free access to Dialogue telemedicine service, to quickly respond to your health concerns and those of your family.
• 5 paid sick days per year.
• Personalized training and skills development plan through the Moment Factory School.
• Daily meals at reduced cost, snacks, and coffee available at all times.
• Studio Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.).

If you think this position is for you, we invite you to apply now. Unfortunately, we will not be able to follow up with each candidate, so we will only contact the selected individuals. Thank you for considering a career at Moment Factory. We are looking forward to meeting you.

Your resume will be read by Billy, our in-house recruiter.